Ordering Custom Gym Shorts for Your Sports Club: What to Specify Before You Send an RFQ

It seems easy to order custom gym shorts for your sports club at first glance. However, sometimes the little details can greatly impact the production of your custom gym shorts. Sending out a detailed RFQ (Request For Quotation) provides your suppliers with a better understanding of what you are requiring, whether that be for a school team, a local fitness club, an academy for football or a gym group. 

By having an RFQ written down, there is less confusion, more time saved, fewer mistakes and you will receive accurate pricing. However, more importantly your custom gym shorts will hopefully match your expectations in regards to comfort, quality, design and performance.

In this blog, we will talk about Ordering Custom Gym Shorts for Your Sports Club: What to Specify Before You Send an RFQ.

How to Order Custom Gym Shorts for Your Sports Club?

Defining the Purpose of Your Gym Shorts 

Explain how these shorts will be used. Short styles and made out of different materials will be used depending on the type of sport or activity. 

For example: 

• Running shorts are light and breathable 
• Basketball shorts are expected to be longer and looser than other types. 
• Gym training shorts need to move with the user and be comfortable. 
• Football or practice shorts need to withstand everyday wear and tear. 

Once suppliers understand how the shorts are going to be used, they can guide you to the right types of fabric, fit and construction.

Choosing a Fabric Type 

Fabric is one of the most important aspects of custom gym shorts. A fabric that is not appropriate for an athletic activity will create discomfort while participating in that activity.

Popular choices of material for clothing may include: 

• Polyester, for strength and controlling moisture
• Cotton and other types of fabrics, for softness and comfort
• Spandex and other stretchy types of materials, for flexibility and stretch.
• Mesh or perforated materials, for breathability 

Note that there are additional characteristics you can specify regarding the materials listed above as well as other types of materials - they include; 

• Able to wick moisture away from the skin
• Able to quickly dry
• Lightweight
• Heavyweight (thicker materials) or premium weight
• Environmentally friendly materials 

Be as specific as possible regarding the materials you would like when submitting your request for quotation (RFQ). The more specific you are, the easier it will be for manufacturers to provide you with accurate samples and pricing.

Specify the Sizes Needed 

Include the entire size breakdown in your RFQ. Do not simply write “mixed sizes” as an example. 

For example:

• Small-20 each
• Medium-40 each
• Large-30 each
• XL-10 each 

This will also apply if you have mixed-sized children or women's teams in your club. Size charts vary from manufacturer to manufacturer, so request a size guide before beginning production.

Provide a Description of the Design and Style 

There are many different styles of custom gym shorts available. You must provide clear instructions and other details about the type of shorts you need. 

The main things to keep in mind are as follows 

• Properly specify the length of the shorts. 
• Justify the slim or regular fit
• What type of waist do you need in the shorts? 
• Do you want zipped or open pockets? 
• Side/leg slits or cuts
• Inner lining or compression lining 

You can also send them images or any references to clearly convey your preferences. This reduces errors and saves time. You get the product on time and as per your needs. 

Club color and branding 

The apparel you are choosing for your club should match the color and identity of your club or sports facility. Make sure you provie in depth and clear information about your club colours, logos, and branding details, and other information regarding the placement of different information on the apparel. Make sure to provide the details on how you would like to print the information on the shorts. 

If you have any logo files available, please provide them in high-quality PNG, AI, or PDF formats so we can produce the best possible print.

Confirm Quantity Requirements 

The price of gym shorts can vary, depending upon the quantity purchased by the customer. Therefore, please indicate how many pairs of gym shorts you would like. 

Also, find out: 

• Minimum Order Quantity (MOQ)
• Bulk Order Discounts
• Will I be able to place a repeat order in the future? 

If your sports club is interested in placing a reorder from us again, it is also paramount that you discuss the potential for long-term availability of the product.

Ask for Sample Availability

Before placing a full order, always ask for samples to ensure that you will be satisfied with what you have ordered.

By having a sample, you can evaluate:

• How the fabric feels
• How the stitching looks
• The correct fit & comfort
• How close the colours are to what you were expecting
• How the printing turns out

These steps will help prevent costly mistakes when placing a large order either for your business or for your sporting club. Many suppliers will provide free samples, while other suppliers will provide samples with a fee.

Discussing Delivery Timeframes 

Sporting events are usually held within a specified time period for tournaments, training sessions and other activities. If you don't receive your products on time, it could negatively affect your business.

Your Request For Quotation (RFQ) Should Include: 

• Required delivery date
• Production timeline requirements
• Where to send shipment
• Preferred shipping method

Also run through with the vendor on how to manage a late delivery and how to properly manage an urgent delivery.

Clarifying Packaging Expectations

When ordering sportswear, you may want to specify how you want your items packaged and delivered. 

Some of your options can include 

• individual Poly Bags
• Size Labels
• Custom Tags
• Club Branded Labeling 

By clarifying packaging, it can eliminate the burden on the receiver once the shipment arrives.

Specify Pricing Clearly 

Your RFQ should detail your total cost. 

You are asking for clarification from the vendor for each of the following: 

• Cost Per Item
• Charges for any printing or customization
• Cost for Samples
• Cost to Ship
• Amount of Taxes to Pay
• Any Packaging Fees 

This allows you to compare vendors' quotations without being surprised later by hidden fees.

Questions to Verify Quality 

When purchasing sports uniforms, the quality is very important to me. A good pair of gym shorts should last through regular use at the gym, multiple washes, and plenty of active use. 

When you speak with the vendor, ask about the following: 

• Quality of Stitching 
• Durability of Fabric 
• Resistance to Bleaching of Colors 
• Stretchability 
• Care Instructions 

Typically, if a vendor is good at providing quality merchandise, they will be very open with you regarding their quality standards and how they produce your merchandise.

Blockquote 

“A clear RFQ helps your sports club get the perfect custom gym shorts without mistakes or delays.” 

Conclusion 

The key to getting the best shorts for your sports club or for any other reasons depdns on a cleaning request for quotation. Your RFQ must be clear and properly specified. This helps the suppliers to provide you with the same products without any errors or delays. It is cost-effective and saves a lot of time for you and the suppliers. 

SasApparels is a top supplier of customized shorts and other apparel at the most reasonable prices. Feel free to contact us and get more information about the products and services. 

Contact details 

Company name - SAS Appreals 

Address - Daska Rd, near trader de pak, Pakki Kotli, Sialkot, 51310, Pakistan

Contact - +923009779961

E-mail - sales@sasapparels.com